Orders Management in Salesforce – Part 2

Last Updated on June 25, 2017 by Rakesh Gupta

delete orders

In last article Orders Management in Salesforce – Part 1 I have gone through the way to Enable, Create and Activate Order. In this article I will be going through Deactivate, Delete and Reduction Order, Reports concepts.

Deactivate Orders

To activate or deactivate orders it’s required “Activate Orders”user permission in the profile assigned to you. It’s best practice to create separate Permission Sets and grant this permission. Create a Permission Sets  and assigned “Activate Orders ” App permission.

Activate Orders user Permission
Activate Orders user Permission

Now Assign this Permission Sets to the user.

Note:- If you don’t know to how to create Permission Sets, Browse this link Permission Sets Overview

Go to the Order detail page, which you want to deactivate. Click on Deactivate button to deactivate the order.

Deactivate Orders
Deactivate Orders

Delete Orders

To delete an order, navigate to the Order detail page and click on Delete Button, As shown in below image.

Delete Orders
Delete Orders

Note:-

  • To delete an activated order, users must first deactivate it.
  • If an ordered product has been reduced, users can no longer edit or delete the order product in that order.

Edit Orders

You can edit Order any time to change it as per business requirement. To Edit Order click on Edit button available on order detail page

Edit Orders
Edit Orders

Note:-

  • To edit an activated order, users must have the “Edit Activated Orders”user permission.
  • If an order has an associated reduction order, users can’t edit the order’s end date.
  • If an order product has been reduced, users can no longer edit or delete the order product in that order.

Reduction Orders

To let your users process returns or reductions on orders that have been activated, it reduction orders is enabled for your organization. To know which organization support this feature browse Orders Management in Salesforce – Part 1 . To reduce orders follow the below instruction

1) Once an Order is activated, You can see Reduce Order button on the Order detail page.

Reduce Orders - Step 1
Reduce Orders – Step 1

2) It will redirect you to New Reduction Order page, Fill the all required details and Click on Save.

Reduce Orders - Step 2
Reduce Orders – Step 2

3) Remove products by navigating Order products related list and click on and click on Select product to reduce, Same as below screens shot

Reduce Orders - Step 3
Reduce Orders – Step 3

Note:-

  • To reduce an order, users must have the “Create Reduction Orders”user permission.
  • An order must be activated before users can reduce it.
  • Users can’t reduce multiple orders with a single reduction order.
  • Users can reduce up to 200 order products in each reduction order.
  • Order products must have been reduced before a reduction order can be activated.
  • If a reduction order has been activated, users can’t delete its order products or add new ones.

Reports related to Orders

Reports is the best way to monitor your organization’s orders. You may want to track orders by account, orders requiring  activation, or orders expiring this quarter. Below screen shot points to standard report types related to Orders

Standard Report on Orders
Standard Report Types on Orders

You can also create custom report types as per your business needs.

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